QSLing

DXKeeper Online Help Contents

 

A confirmation is the last courtesy of a QSO. Many hams pursue awards that require proof that a submitted QSO actually happened; confirmations provide that proof.

Before the internet, hams sent each other paper QSL cards via postal mail; QSL cards are accepted a proof of contact by all amateur radio award sponsors. When sending a QSL card to request a QSL card in return, a self-addressed stamped envelope was often included; if the recipient resided in a different country, a self-addressed envelope and sufficient funds to cover the postage were included. QSL bureaus eliminated the cost of postage and envelopes, but greatly increased the time delay from request to receipt.

In the early 2000s, two "electronic" QSLing services became available: the ARRL's Logbook of the World (LoTW), and eQSL.cc.

Club Log introduced its Online QSL Request Service  (OQRS), which enables DXers to request confirmation of a QSO uploaded to Club Log without mailing an outgoing QSL accompanied by a self-addressed stamped envelope and funds for return postage. Unless you're located in a rare DXCC Entity, CQ Zone, or administrative subdivision, QSL Managers for DXPeditions and rare DX stations are not interested in your QSL card; having to open thousands of incoming envelopes bearing small bills and self-addressed envelopes can consume large amounts of QSL Manager time. OQRS eliminates this overhead by enabling a DXer to electronically convey a request for confirmation to the QSL Manager; the DXer can optionally include funds (using PayPal) for postage and a return envelope for QSL card delivery via direct mail, or the DXer can instead request that the QSL card be delivered at no cost via the QSL buro.

If a QSO you've uploaded to Club Log matches what your QSO partner uploaded, you can through Club Log request a confirmation, either via the QSL buro or, with via direct mail using PayPal to fund the return postage.  Club Log did not initially provide confirmations, but now does so; they are accepted for RSGB's IOTA awards.

QRZ has expanded its callbook service to offer an online logbook within which QSOs can be confirmed. Such confirmations are valid for QRZ's awards.

DXKeeper supports six independent kinds of QSLing:

You can choose to confirm a QSO by any one or more of these QSL kinds. 

Paper QSL cards, Reply cards, QSL labels affixed to cards, and SWL confirmations can be routed by postal mail directly to your QSO partner, directly to the SWL, or to a QSL bureau.

QSLing Overview

QSL Queue

Traditionally, the need to load your printer with index stock or labels has made QSLing a batch workflow, rather than an activity accomplished at the time you log a QSO. After accumulating some number of QSOs for which confirmation is desired, you identify the QSOs, load the printer with index stock or blank QSL labels, print QSL cards or Reply cards or labels for each designated QSO, reload the printer with envelopes or blank address labels, print addresses for each QSL, and finally update the original QSOs to indicate that QSLs have been sent. DXKeeper thus provides a QSL Queue in which to assemble a batch of QSOs from which QSL card or labels will be generated, and from which envelopes and envelope labels will be printed with destination postal addresses.

Dedicated label printers make it possible to print a QSL label or address label without first loading a printer with the appropriate media, so DXKeeper provides the ability to immediately print a label from a logged QSO without going through the QSL Queue.

Given the inability to modify submitted QSOs in eQSL.cc or LoTW, the batch upload functions for these two confirmation services first populate the QSL Queue with QSOs to be submitted so that you can review them before uploading them. Club Log, and QRZ permit the deletion of submitted QSOs, so QSOs are submitted to these services in a single step, bypassing the QSL Queue.

You can modify a QSL Queue entry's callsign, date and time, QSL Manager, Sent Via, QSL Message, or postal address items; completing the modification updates the logged QSO from which the QSL Queue entry was created.

The QSL Queue is displayed on the Main window's QSL tab, which is both vertically and horizontally resizable. The QSL Queue is stored in each log file, so if you switch log files, you will also switch QSL Queues.

Batch QSLing

For printing a batch of QSL cards, QSL labels, envelopes, and address labels, these operations are provided:

For submitting a batch of QSOs to eQSL.cc, LoTW, Club Log, and QRZ, these operations are supported:

Batch Uploading

The workflows for batch uploading via eQSL.cc or  LoTW are similar:

  1. choose the QSL kind (eQSL or LoTW)

  2. populate the QSL Queue with the QSOs to be uploaded, for your review

  3. upload the QSOs from the QSL Queue, update each QSO to reflect successful uploading, and remove it from the QSL Queue

If you intend to upload a large number of QSOs to eQSL, the following workflow will be faster than populating the QSL Queue and uploading from there:

  1. filter the Log Page Display so that all QSOs to be uploaded are visible

  2. use the Main window's Export to eQSL function to generate an ADIF file that can be uploaded to eQSL.

The exact threshold depends on your computer's performance, as well as on the bandwidth of your internet connection, but more than a few hundred QSOs is a good guideline for using the Export functions rather than the Upload functions.

Similarly, uploading more than 1000 QSOs to LoTW is best accomplished with the following workflow:

  1. filter the Log Page Display so that all QSOs to be uploaded are visible

  2. use the Main window's Export to LoTW function to generate an ADIF file that can be processed by the ARRL's TQSL program to produce a file that can be uploaded to LoTW

The workflows for uploading a batch of logged QSOs to Club Log and QRZ are similar:

  1. choose the QSL kind (Club Log or QRZ)

  2. upload QSOs not already uploaded to the service, update each QSO to reflect successful uploading, and remove it from the QSL Queue

Club Log's Online QSL Request Service  (OQRS) enables DXers to request confirmation of a QSO uploaded to Club Log without mailing an outgoing QSL accompanied by a self-addressed stamped envelope and funds for return postage.

Immediate Operations

DXKeeper provides a set of immediate QSLing operations that act on the QSO currently selected in the  Log Page Display.

If the QSL Queue is empty, right-clicking on a QSO in the Log Page Display will produce a popup menu containing the following commands

The popup menu will include these commands whether the QSL QSL Queue is empty or not:

Selecting one of these commands in the popup menu by left-clicking will immediately perform the action; before selecting Print QSL card, Print Address on Envelope or Print Self-addressed Envelope, load your printer with the appropriate media. Note that selecting Print QSL card will uncheck the Print Preview option.

Synchronization

DXKeeper can update your logged QSOs to reflect confirmations, whether in the form of QSL cards received via postal mail or via the electronic confirmation services eQSL.cc, LoTW, Club Log, or QRZ; the process of updating your log to reflect confirmations received from an electronic confirmation service is referred to as Synchronization.

 

QSL Status items

Responding to requests for confirmation, soliciting confirmations, and tracking confirmation received require status information to be recorded with each QSO. DXKeeper separately tracks the confirmation of each QSO by QSL card, eQSL.cc ,LoTW, Club Log, and QRZ. For each of these kinds of QSLing, there are four items stored with each QSO: outgoing status, outgoing date, confirmation status, and confirmation date:

QSO Item QSL Cards & Labels eQSL.cc LoTW Club Log QRZ Meaning
outgoing status QSL sent eQSL sent LoTW sent Club Log Sent QRZ Sent
  • N - no outgoing QSL should be sent or uploaded

  • R - an outgoing QSL should be printed or uploaded (QSL cards & labels, LoTW, and eQSL.cc only)

  • U - the outgoing QSL has been uploaded but acceptance is unknown (LoTW only)

  • Y - the outgoing QSL has been printed, or uploaded and accepted

  • M - the QSO has been modified since last being uploaded (Club Log and QRZ only)

  • I - no outgoing QSL should be sent or uploaded (QSL cards & labels, LoTW, and eQSL.cc only)

outgoing date QSL date sent eQSL date sent LoTW date sent Club Log date sent QRZ date sent date on which the outgoing QSL was printed or uploaded and accepted
confirmation status QSL rcvd eQSL rcvd LoTW rcvd Club Log rcvd QRZ rcvd
  • R - the outgoing QSL should (or did) include a request for a confirming QSL

  • Y - confirmation has been received

  • S - confirmation has been submitted to the ARRL for verification (QSL cards & LoTW only)

  • V - DXCC award progress has been granted by the ARRL (QSL cards & labels, and LoTW only)

  • E - Entity-only confirmation has been verified by the ARRL (QSL cards & labels only)

  • B - Entity-and-Entity-Band-only confirmation has been verified by the ARRL (QSL cards & labels only)

  • M - Entity-and-Entity-Mode-only confirmation has been verified by the ARRL (QSL cards & labels only)

  • I - this QSO is invalid for award purposes

  • X - this QSO can't be confirmed

confirmation date QSL date rcvd eQSL date rcvd LoTW date rcvd Club Log date rcvd QRZ date rcvd date on which the incoming QSL was received

For the QSO currently selected in the  Log Page Display,

Choosing the QSL kind: cards/labels, eQSL.cc, LoTW, Club Log, QRZ, ADIF files, or tab-delimited files

When initiating QSL operations , start by choosing the QSL kind by making a selection in the QSL Via panel on the Main window's QSL tab:

 

Selection

Meaning

QSL cards

print QSL cards, 4 per page

Reply cards print Reply cards, 4 per page
single labels

print QSL labels via a label printer

2-column labels print QSL labels, typically 20 per page
3-column labels print QSL labels, typically 30 per page
eQSL.cc upload QSOs to eQSL, synchronize with eQSL
LoTW upload QSOs to LoTW, synchronize with LoTW
Club Log upload QSOs to Club Log, synchronize with Club Log
QRZ upload QSOs to QRZ, synchronize with QRZ
ADIF file save QSO information in a specified file using ADIF format for QSL generation by another application
tab-delimited file save QSO information in a specified file using tab-delimited format for QSL generation by another application

QSL cards, Reply cards, QSL labels, ADIF files, and tab-delimited files are all used to produce hardcopy QSL cards that are physically conveyed to the station you worked; these kinds are therefore collectively referred to as QSLs.

Constraints

After you populate the QSL Queue with one or more entries, your ability to change the QSL Via panel's selection becomes limited. You can switch among QSL cards, Reply cards, QSL labels, ADIF files, and tab-delimited files, but you cannot switch from any of these to the LoTW or eQSL.cc selections, or vice versa. You also can't switch between LoTW and eQSL.cc. If you've populated the QSL Queue and decide you must change the QSL Via panel's selection, either complete the current QSLing operation first, or clear the QSL Queue. Neither Club Log nor QRZ upload operations utilize the QSL Queue


Populating the QSL Queue with QSOs to be Printed on Cards or Labels, or Uploaded to eQSL or LoTW

To print QSL cards or labels from QSOs, or to submit QSOs to eQSL or LoTW, start by adding those QSOs to the QSL Queue.

After choosing the QSL kind, you can place an individual QSO in the QSL Queue by right-clicking on its entry in the Log Page Display; in the pop-up menu that appears, left-click the Add to QSL Queue command.

With QSL Via panel set to cards or labels, you can add a Shortwave Listener (SWL) confirmation for a QSO to the QSL Queue by right-clicking that QSO's entry in the Log Page Display and then left-clicking the pop-up menu's Add SWL Entry to QSL Queue command.

You can direct DXKeeper to populate the QSL Queue with multiple QSOs in order to

To designate a QSO for which an outgoing QSL should be printed or uploaded, set the appropriate outgoing status item in that QSO to R. If you'd like the QSO confirmed, also set the appropriate confirmation status item in that QSO to R; in the case of QSL cards and 2-column QSL labels, this will result in the a "please!" being printed in the card's or label's QSL? column. To have every outgoing QSL card or label print "please!" in its QSL? column unless its QSO is already confirmed, enable the Outgoing QSLs request confirmation unless already confirmed option. 

To designate a QSO for which no outgoing QSL card or label should be generated, set its QSL sent item to N.

The Main window's QSL and Online QSL panels provide full access to the outgoing status fields for QSL Card, eQSL.cc, and LoTW. The  QSL panel also provides an RR button, which when clicked simultaneously sets the outgoing status to R and the confirmation status to R.

While we may only send a QSL card if asked or if needed to solicit a confirmation,  there is good reason to upload every logged QSO to eQSL.cc and LoTW, assuming you have accounts with each; by doing so, you provide confirmation of your QSO to those in need. Thus DXKeeper provides an Initialize eQSL sent to 'R'  box that when checked will automatically set the eQSL.cc outgoing status to R whenever you log a QSO, and an Initialize LoTW sent to 'R'  box that when checked will automatically set the LoTW outgoing status to R whenever you log a QSO. Even if you have no immediate plans to use eQSL.cc or LoTW, leaving these boxes in their default checked setting is a good idea; if you eventually change your mind, your QSOs will already be flagged for uploading.

With DXKeeper configured to always designate QSOs for upload to eQSL.cc and LoTW, the only decision you must make is whether to send a paper QSL. If you are logging QSOs from the Capture window and decide that you'd like a QSL card -- or are asked for a card by your QSO partner -- check the Capture window's QSL Requested box; if you log the QSO with this box checked, both the QSL outgoing status and confirmation status will be recorded as R. If you are logging QSO's via the Main window, clicking the QSL panel's RR will have the same effect.

Add Requested

The Add Requested function on the Main window's QSL tab responds  to requests for confirmation from a QSO partner; it

LoTW requires that only QSOs made with the same station callsign be uploaded together. When the QSL Via panel is set to LoTW, the Add Requested operation enforces this by ignoring any QSO whose  station callsign does not match the station callsign specified in the current LoTW station location; a message will be displayed if one or more QSOs have not been added to the QSL Queue for this reason. When the QSL Via panel is set to LoTW, the Add Requested operation also ignores QSOs that specify a Propagation Mode not supported by LoTW; QSOs that specify no Propagation Mode, or a Propagation Mode mode of AUE, AUR, BS, EME, ES, F2, FAI, ION, MS, RS, SAT, TEP, or TR will be added to the QSL Queue.

If the Add Requested no dup band-modes option is enabled, the Add Requested function will not create a QSL Queue entry unless doing so would give the receiving station a new band or mode, or unless the QSL Via panel is set to LoTW or eQSL.cc .

QSOs with callsigns that begin with an exclamation point (!) are not be added the the QSL Queue if the QSL Via panel is set to
cards, labels, or files. If the QSL Via panel is set to Club Log, eQSL.cc, LoTW, or QRZ, such QSOs will only be added to the QSL Queue if the Upload QSOs whose callsigns begin with ! box is unchecked - in which case the ! is removed from the callsign in the added QSL Queue entry.

The Add Requested function is governed by options on the Add Requested panel (Configuration window, General tab).

Add Needed

Besides memorializing memorable QSOs, we send QSLs to solicit QSO confirmations needed to achieve our DXing objectives. DXKeeper provides the Add Needed function to automate this process for the following awards:

The Add Needed function scans all QSOs in the Log Page Display in descending date order for QSOs whose confirmations are required for the awards you've selected, considering the DXing objectives you have specified - but ignoring any QSO whose QSL sent item is set to N or I; for each such QSO, the Add Needed function

If more than one unconfirmed QSO is available for an award objective, only the most recent QSO is added to the QSL Queue.

On the assumption that all QSOs will be uploaded to LoTW and/or eQSL.cc, the Add Needed function is only available when the QSL kind is QSL cards, Reply cards, QSL labels, ADIF files, or tab-delimited files. When Add Needed finds a QSO whose confirmation is required, it adds this QSO to the QSL Queue.

Add Needed can optionally specify routing by setting QSL Via to 'B' or 'D' or 'E' for each QSO it adds to the QSL Queue. 

The Add Needed function is governed by options on the Add Needed panel (Configuration window, General tab).

Add All

The Add All function creates an entry in the QSL Queue for each QSO in the Log Page Display - independent of whether its needed and/or requested. By filtering the Log Page Display before invoking Add All, you can choose only those QSOs within a date range, or with a particular DXCC entity, or on a specified band.

LoTW requires that only QSOs made with the same station callsign be uploaded together.  If the QSL Via panel is set to LoTW, the Add Requested operation enforces this by ignoring any QSO whose  station callsign does not match the station callsign specified in the current LoTW station location; a message will be displayed if one or more QSOs have not been added to the QSL Queue for this reason.

If you are just starting with LoTW, Add All is an efficient way to select all of a log's QSOs for uploading; because eQSL.cc uploading is optimized for interactivity, it will be faster to upload a large number of QSOs by using Export to eQSL.cc.

The Add All function will ignore any QSO 

QSOs with callsigns that begin with an exclamation point (!) are not be added the the QSL Queue if the QSL Via panel is set to cards, labels, or files. If the QSL Via panel is set to Club Log, eQSL.cc, LoTW, or QRZ, such QSOs will only be added to the QSL Queue if the Upload QSOs whose callsigns begin with ! box is unchecked - in which case the ! is removed from the callsign in the added QSL Queue entry.

For other awards -- like ARRL Worked All Continents or Worked All Japan Prefectures (WAJA), you must designate needed confirmations by clicking  the RR button on the Main window's QSL panel, and then click Add Requested; reports generated from the Main window's Check Progress tab do indicate which confirmations are required for these awards.

Routing: Direct, via the QSL bureau, or via Electronic File Transfer (EFT)

Each QSL Queue entry's Sent Via item indicates how the QSL should be sent:

Routing Sent_Via 
 - by postal mail directly to your QSO partner D
 - by postal mail to a QSL bureau B
 - by electronic conveyance (EFT), e.g. email or file transfer E

To change a QSL Queue entry's routing, click in it's entry's Sent Via cell, and a down-facing black triangle will appear. Click the triangle, and a dropdown selector will appear that lets you choose the desired routing; the entry's left-most column will display a pencil icon, indicating that the entry has been modified but not saved. Click any other QSL Queue entry to save the modified entry; DXKeeper will propagate the modified Sent Via item to the QSO from which the QSL Queue entry was generated. Note: if the QSL Queue contains a single entry that you've modified, save it by clicking the right-facing arrow button and then the left-facing arrow button in the group of VCR-like buttons below the QSL Queue's lower-right corner. When the Update Log function is initiated, each QSO's Sent Via item will be updated from its QSL Queue entry's Sent Via  item
.

QSL Queue Operations

You can sort the QSL Queue in ascending or descending order of any of its columns: double-clicking on a column's caption sort's the QSL Queue in ascending order of that column. Double-clicking on the same column's caption again sorts the QSL Queue in descending order of that column.

With the QSL Via panel set to QSL cards, Reply cards; 2-column labels; 3-column labels; ADIF file; or tab-delimited file, QSL Queue entries that are missing an Address item and have a Sent Via item not set to buro are highlighted in red font.

To specify or modify the Address item of a entry in the QSL Queue, to change its Sent Via, QSL Manager, or QSL Msg items, double-click its entry to display DXKeeper's QSL Editor window; from this window, you can direct Pathfinder (if running) to perform a QSL route lookup on the callsign, or on the QSL manager's callsign. When you click the QSL Editor's Save button, any changes you've made to the Address, QSL Manager, or QSL Msg items will update both the QSL Queue entry and the logged QSO; any change made to the Sent Via item will update the QSL Queue entry only. If the Alt key is depressed when the entry is double-clicked, DXKeeper will also direct DXView (if running) to display information about the entry's callsign, including DXCC progress by band and mode.

Double-clicking a QSL Queue entry while depressing the Ctrl key will locate the log entry from which the QSL Queue entry was created, and display it in the Main window's Log QSOs tab.

 

Each entry in the QSL Queue contains a QSL box. By default, each entry's box is checked, which enables the entry for QSL Queue operations. A QSL Queue entry whose QSL box is not checked will be ignored by all operations except clearing the QSL Queue. You can use the EnableAll and DisableAll function to quickly enable or disable all QSL Queue entries. Disabling a QSL Queue entry is useful when you're not yet ready to send a QSL card or label, perhaps because you expect to make additional QSOs with the station and want to print them all on a single card or label.

 

Click the QSL Queue panel's Clear button will remove each QSO from the QSL Queue:

 

QSLing with Paper: Printing QSL cards, Reply cards, QSL labels, Envelopes, and Address Labels

Printing Cards, Labels, Envelopes and Address Labels from the QSL Queue

QSL cards and Reply cards can be printed either one card per page, or four cards per page, with dimensions you specify; a printer capable of handling card stock is recommended. Information to be printed on each QSL card can be specified on the configuration window's QSL Cards tab; you can optionally specify a background image to be printed on each QSL card. QSL cards and Reply cards are sorted in DXCC prefix order. Cards for stations within the continental US (DXCC prefix K) are additionally sorted in call district order, with 1-letter prefix 4 area callsigns preceding 2-letter prefix 4 area callsigns. When printed four cards per page, each page can be thought of as having four quadrants, with quadrant1 in the upper left, quadrant 2 in the upper right, quadrant 3 in the lower left, and quadrant4 in the lower right. DXKeeper places QSL cards and Reply cards into quadrants in a specific order that, if maintained, avoids the need to sort the final deck by DXCC prefix after the cards are separated with a paper cutter. To achieve this order, start with the cards in quadrant 1, then append the cards in quadrant 2, then quadrant 3, and finally those in quadrant 4. If the QSL Via item contains a valid callsign, its DXCC prefix will be used for sorting purposes.

Most printers cannot print right to an edge; each printer imposes a set of margins. If the QSL card  or Reply card dimensions you specify will not fit within these margins or would produce a card that is too small to contain the minimum information, DXKeeper will so inform you. Your printer's margins are depicted in the Print Preview window as shaded areas. You can optionally direct DXKeeper to ignore the printer imposed margins; this could damage your printer, so do so at your own risk.

Single labels, two-column labels, and three-column labels can be printed with QSL information and with addresses; Dimensions of each can be specified on the configuration window's QSL Labels tab and Address Labels tab. On installation, DXKeeper is pre-configured to support 

You can specify QSL label dimensions in either inches or millimeters. QSL labels are also sorted in DXCC prefix order, starting with the top row of labels and proceeding down the page. As with QSL cards, If the QSL Via item contains a valid callsign, its DXCC prefix will be used for sorting purposes.

The Station Callsign printed on a QSL card, Reply card, or QSL label is taken from the QSO's station callsign item, which should specify the callsign you used over the air.

Dates are printed on QSL cards and labels using a format you specify.

While a RST_Sent item can contain up to 8 characters, QSL cards, Reply cards, Single labels, and 2-column labels only print the first 4 characters of the signal report; 3-column labels print all 8 characters of the signal report. Reply cards only print the first 4 characters of the received signal report.

When QSLing via QSL cards, Reply cards, or QSL labels, DXKeeper will by default confirm multiple QSOs with the same station on the same card or label if

If desired, you can restrict QSL cards, Reply cards, or QSL labels to confirm exactly one QSO -- uncheck the Confirm Multiple QSOs per QSL box

If you want outgoing QSL cards or QSL labels to bear the word "thanks!" if the QSO is already confirmed in LoTW, then check the Consider LoTW confirmations in outgoing card/label QSL? "please/thanks" decisions box.

If you want QSL cards to include a background image, select and enable an appropriate bitmap image file.

If you want QSL cards to include the QSL manager (from the QSO's Via item if this contains a valid callsign)  in the confirmation line, then check the Include QSL Mgr in confirmation box. An example of a confirmation line including a QSL manager is

confirming a 2X QSO with YV1DIG via FJ/AA6YQ

If you want single labels or 2-column labels to include the QSL manager (from the QSO's Via item if this contains a valid callsign)  in the confirmation line, then check the Include QSL Mgr in confirmation box. An example of a confirmation line including a QSL manager is

7O1NU confirms 2X QSO with AA6YQ via F6FNU

If you want 3-column labels to display the QSL manager (from the QSO's Via item if this contains a valid callsign) and the words 'pse QSL!' (unless every QSO on the card is confirmed, in which case the words 'tnx QSL!') along each label's bottom edge, then check the Include QSL Mgr & pse/tnx QSL box. To have every outgoing 3-column label display the words 'pse QSL!' unless all QSOs on the label are confirmed, enable the Outgoing QSLs request confirmation unless already confirmed option.

For QSLs to be sent via the QSL bureau, you can configure QSL cards, single labels, 2-wide labels, and 3-wide labels to include the designation [x buro] (where x is the DXCC prefix for the destination QSL bureau).

QSL substitution commands found in a QSO's QSL message item will be replaced before printing on QSL cards, Reply cards, or QSL labels. This allows you to personalize the QSL message with information about you, your QSO partner, your equipment, or conditions during the QSO..

Each QSL Queue entry's Sent Via item indicates whether the QSL should be sent via the QSL bureau, direct, or via EFT. You can change this routing. To print only cards or labels with a specified routing, check or uncheck the appropriate boxes in the Process QSLs and Addresses panel on the Main window's QSL tab:

If you print a Reply Card for a QSO, the Update Log function will set that QSO's Sent Via item to 'R

You can select different printers to be used for printing QSL cards, Reply cards, labels, and envelopes - or perform all printing with the same printer.

If you are printing QSL cards or Reply cards, then

If you are printing QSL labels, then 

If the previewed QSL cardsReply cards or QSL labels are unsatisfactory, you can make corrections to settings on the QSL Configuration window's QSL Cards tab or QSL Labels tab and then repeat the Print QSL Cards, Print Reply Cards or Print QSL Labels operation. If incorrect logged data other than callsign or begin time has been printed on any cards or labels, correct the erroneous logged data by double-clicking on a QSL Queue entry to display the associated QSO in the Main window, where you can correct the error and click the Log button. If a QSO has been logged with the wrong callsign or begin time, 

If you intend to print envelopes or address labels, you should verify that an address is available for each entry in the QSL Queue. Entries shown in red font are missing an address; to specify or modify the address of a station in the QSL queue, double-click its entry to display DXKeeper's QSL Editor window. When you click the QSL Editor's Save button, any changes you've made will update both the QSL Queue entry and the logged QSO. 

Click the Create Address File button on the Main window's QSL tab to generate a report showing the address for each station that will receive a QSL. This report can be used to double-check the addresses, and later to ensure that the correct card is placed in the correct envelope. The Report one address per callsign option determines whether the generated report will include one address for each entry in the QSL Queue, or one address for each unique callsign in the QSL Queue.

The Address via panel on the Main window's QSL tab determines whether addresses will be printed on envelopes, single labels, 2-column labels, or 3-column labels.

If you are printing addresses on envelopes, then

If you are printing addresses on labels, then

When you have completed the printing of all QSL cards, Reply cards, QSL labels, envelopes, and/or address labels, click the Update Log button on the Main window's QSL tab. For each entry in the QSL Queue, this function will locate the logged QSO from which it was generated and

Printing Cards, Envelopes, and Address Labels by Right-Clicking a Log Page Display Entry

If the QSL Queue is empty, right-clicking a QSO's entry in the Log Page Display and selecting the Print QSL Card command from the pop-up menu will immediately print a QSL card from the information in that QSO.

If the QSL Queue is empty and the Address via panel is set to Envelopes, right-clicking a QSO's entry in the Log Page Display and selecting the Print Address on Envelope command from the pop-up menu will immediately print that QSO's address on an envelope, along with the specified return address and airmail indicator.

If the QSL Queue is empty and the Address via panel is set to Single Labels, right-clicking a QSO's entry in the Log Page Display and selecting the Print Address on Single Label command from the pop-up menu will immediately print that QSO's address on a single label.

Printing Self-Addressed Envelopes and Address Labels

The Self-addressed panel on the Main window's QSL tab provides a Print button that when clicked produces a batch of self-addressed envelopes, single labels, 2-column labels, or 3-column labels. Envelopes are addressed to the return address specified on the QSL Configuration window's Envelopes tab using 14-point Arial font. Labels are addressed to the return address specified on the QSL Configuration window's Address Labels tab using 10-point Arial font. The Count box specifies the number of self-addressed envelopes or labels that will be printed.

When you receive a QSL card, you can use the Call filter to quickly locate the logged QSO; if the QSO parameters match, click the QSO panel's CFM button; this will set the logged QSO's QSL card QSL rcvd to Y and, if Optimize for Realtime QSO Entry is checked, set its QSL card QSL date rcvd to the current UTC date.

If the Self-addressed panel is set to Envelopes, right-clicking a QSO's entry in the Log Page Display and selecting the Print Self-addressed Envelope command from the pop-up menu will print one self-addressed envelope.

If the Self-addressed panel is set to Single labels, right-clicking a QSO's entry in the Log Page Display and selecting the Print Self-addressed Single Label command from the pop-up menu will print one self-addressed label.

Managing Images of Received QSL Cards

While an image of a QSL card - whether received electronically or generated by scanning a card - is typically not valid for awards, you can save it to a file, and record its pathname in the associated QSO's file item, which is accessible in the Details panel on the Main windows Log QSOs tab.

 

QSLing via ADIF or tab-delimited files: Generating QSL cards via an external application or service by way of the QSL Queue

While DXKeeper can generate QSL cards, their design is utilitarian, optimized for soliciting a confirmation at the lowest cost. There are applications that allow you to design more attractive QSL cards and print them with QSL information extracted from a file of QSO data in ADIF format:

There may also be services that accept your uploaded QSO data in ef="https://www.dxlabsuite.com/ADIF.htm">ADIF format, print QSL cards using a design you create, and distribute these cards via QSL bureaus. Setting the QSL kind to ADIF file allows you to generate QSL cards using such applications and services. You can also use mail merge techniques with applications like Microsoft Word to produce QSO cards; setting the QSL kind to tab-delimited file allows you to generate QSL cards using such applications.

Each QSL Queue entry's Sent Via item indicates whether the QSL should be sent via the QSL bureau, direct, or via electronic file transfer. You can change this routing. To print only cards or labels with a specified routing, check or uncheck the appropriate boxes in the Process QSLs and Addresses panel on the Main window's QSL tab:

 To generate a file containing ADIF data for each entry in the QSL Queue

 The following replacements are made for each character in an exported tab-delimited field

DXKeeper stores the following ADIF information for each QSL Queue entry:

If a QSL Queue entry's App_DXKeeper_My_QTHID specifies a valid my QTH, information from the my QTH is included in the exported ADIF record using these fields:

QSL substitution commands in a QSO's QSL message item will be replaced before being placed in the ADIF file. This allows you to personalize the QSL message with information about you, your QSO partner, your equipment, or the conditions.

To generate a file containing tab-delimited data for each entry in the QSL Queue,

 DXKeeper stores the following tab-delimited information in the following order for each QSL Queue entry:

QSL substitution commands found in a QSO's QSL message item will be replaced before being placed in the tab-delimited file. This allows you to personalize the QSL message with information about you, your QSO partner, your equipment, or the conditions.

After the ADIF or tab-delimited file has been created and processed, click the Update Log button on the Main window's QSL tab. This will do following for each successfully-processed entry in the QSL Queue:

Any unsuccessfully-processed entries - denoted by an unchecked QSL box - will remain in the QSL Queue. Remove these by clearing the QSL Queue; their logged QSOs will continue to indicate that no outgoing QSL has been generate, so you can use an alternative QSLing strategy (e.g. printing cards or labels for direct mail).

When you receive a QSL card, you can use the Call filter to quickly locate the logged QSO; if the QSO parameters match, click the QSO panel's CFM button; this will set the logged QSO's QSL card QSL rcvd to Y and, if Optimize for Realtime QSO Entry is checked, its QSL card QSL date rcvd to the current UTC date.

While reviewing your ARRL DXCC status report, you can also use the Call filter to quickly locate newly-verified QSOs, and then click the QSO panel's VFY button to set the QSL rcvd to V.

 

Confirming Reports from Shortwave Listeners (SWLs)

DXKeeper can generate QSL cards or labels that confirm reports from SWLs. To confirm such a report for a QSO, first, set the QSL Via panel to Cards, 2-column labels, or 3-column labels as desired. Then right-click on the QSO in the Log Page Display; in the popup menu, choose the Add SWL entry to QSL Queue option. DXKeeper will display a small SWL Confirmation window that prompts you for the SWL station's callsign and, optionally, a message that will appear on a QSL card or 2-column label.  After you enter the SWL callsign, optionally enter the message, and click the window's OK button, the SWL Confirmation window will close, and an entry will be added to the QSL Queue. Such entries will generate QSL cards or labels when you invoke the Print QSL Cards or Print QSL Labels functions, as described above. Note that the QSL Queue can simultaneously contain entries that generate confirmations for QSO partners and entries that generate confirmations for SWLs.

Clicking the SWL Confirmation window's Cancel button will close the SWL Confirmation window without adding an entry to the QSL Queue.

While DXKeeper's SWL Confirmation window is visible, its Main window is  locked.

 

QSLing via eQSL.cc: uploading QSLs from the QSL Queue, and synchronizing confirmed QSLs, and downloading eQSL images

The functions described in this section are available on the Main window's QSL tab when you set the the QSL Via panel to eQSL.cc.

Uploading QSOs to eQSL.cc via the QSL Queue

To upload the contents of the QSL Queue to eQSL.cc

If you've specified a QTH Nickname, that QTH Nickname is displayed beneath the last date and time of upload; clicking this QTH Nickname will display the QSL Setup window's eQSL tab, where the QTH Nickname setting can be modified.

DXKeeper transmits the following information to eQSL.cc for each entry in the QSL Queue:

QSL substitution commands found in a QSO's QSL message item will be replaced before uploading to eQSL.cc. This allows you to personalize the QSL message with information about you, your QSO partner, your equipment, or the conditions.

If you have multiple station callsigns and multiple eQSL.cc  accounts, you can prevent the upload of QSOs whose station callsigns don't match the currently specified eQSL.cc username by checking the Don't upload QSOs whose station callsign isn't the specified Username box. You can optionally specify an eQSL.cc QTH Nickname to select a QTH in your eQSL.cc profile for each uploaded QSO, or you can specify that each QSO's myQTHID be used to as an eQSL.cc nickname to select a QTH in your eQSL.cc profile. If not needed, leave the QTH Nickname textbox empty.

Any uploaded QSO rejected by eQSL.cc as a duplicate is treated as if it had been uploaded successfully.

After this operation completes, DXKeeper will display an eQSL.cc Upload Report in a browser window; any QSLs rejected by eQSL.cc will be noted in this window. The current UTC date and time will appear under the Upload to eQSL.cc button to remind you when you last invoked this function; this information is stored in the current log. You can now disconnect from the Internet.

For each successfully uploaded QSL Queue entry, DXKeeper will perform the following for each enabled entry in the QSL Queue

QSLs that were disabled or not successfully uploaded will remain in the QSL Queue after the Upload to eQSL.cc operation. If incorrect logged data other than callsign or begin time is at fault, double-clicking on the  QSL Queue entry to display its associated QSO in the Main window, where you can correct the error and click the Log button. If an incorrect callsign or begin time was logged,

If you need to convey more than a few hundred QSOs to eQSL.cc, using Export to eQSL.cc will likely be faster.

Uploading QSOs to eQSL.cc by Right-clicking a Log Page Display entry

Right-clicking a QSO's entry in the Log Page Display and selecting the Upload to eQSL.cc command from the pop-up menu immediately uploads that QSO to eQSL.cc; if a QTH Nickname nickname is specified, it will be conveyed with the uploaded QSO.

The Upload to eQSL.cc command will be disabled if the selected QSO begins with an exclamation point (!) and the Upload QSOs whose callsigns begin with ! box is unchecked.

Uploading QSOs to eQSL.cc when Logging via the Capture window

With the Upload each QSO logged via the Capture window to eQSL option enabled, logging a QSO via the Capture window immediately uploads that QSO to eQSL.cc; if a QTH Nickname nickname is specified, it will be conveyed with each uploaded QSO.

Synchronizing: Updating Logged QSOs to Reflect Confirmation via eQSL.cc

To synchronize your log with eQSL.cc by downloading QSLs and matching them with logged QSOs,

Under certain circumstances, you may wish to manually download an eQSL.cc Inbox and use the Sync eQSL.cc QSLs function to process its contents; to do so, check the Prompt the user to specify a file containing the already-downloaded contents of an eQSL.cc Inbox box before invoking Sync eQSL.cc QSLs. To manually download an eQSL.cc Inbox, log in to eQSL.cc and then navigate to http://www.eqsl.cc/qslcard/DownloadInbox.cfm .

The Sync eQSL.cc QSLs function remembers the date and time at which the last QSL reported was uploaded to eQSL.cc;  this date and time is stored in the current log and shown beneath the Sync eQSL.cc QSLs button. When activated, this function directs  eQSL.cc to supply only newly-arrived QSLs, thereby minimizing the amount of information to be downloaded and inspected. You can modify this date and time by double-clicking it; you'll be prompted to specify a new date and time, which will default to the date and time before the most recent invocation of the Sync eQSL.cc QSLs function after starting DXKeeper. Alternatively, you can force all QSLs to be downloaded and inspected by depressing the CTRL key while clicking the Sync eQSL.cc QSLs button.

A logged QSO will be confirmed if it matches a downloaded QSL:

For each confirmed QSL,  DXKeeper will set the logged QSO's  eQSL rcvd to Y and its eQSL date rcvd to the current UTC date. Any errors encountered while inspecting the downloaded QSLs -- including QSLs that match no QSO in the current log  -- will be displayed in an error report. 

Each logged QSO's eQSL Member item indicates how the QSO's callsign participates in eQSL:

You can direct DXKeeper to update the eQSL Member item of each QSO in the Log Page Display.

When the Sync eQSL.cc QSLs function completes, DXKeeper displays a report showing

If reports from Shortwave Listeners (SWLs) were received, a report containing them will be displayed.

After all logged QSOs have been updated, the Log Page Display is filtered to show only QSOs confirmed via eQSL.cc, and sorted in ascending or descending order of eQSL date rcvd ; the QSOs most recently confirmed  via eQSL.cc will thus appear at the bottom of the Log Page Display. The Filter and Sort panel's captions will indicate how the Log Page Display is being filtered and sorted respectively. Depressing the CTRL key while clicking the Filter panel's X button both resets the Log Page Display filter and sorts the Log Page Display in ascending or descending order of each QSO's Begin time.

If you modify the callsign, QSO begin, band, mode, or submode item of a logged QSO that has already been uploaded to eQSL, the Sync eQSL.cc QSLs function will be unable to locate the QSO in your log to update it; to correct this situation,

  1.  right-click the Log Page Display entry for the QSO, and select Upload to eQSL.cc from the popup menu

  2. wait a few minutes for eQSL.cc to process your submitted QSO

  3. on the Main window's QSL tab,

    • set the QSL Via panel to eQSL.cc

    • click the Sync eQSL.cc QSLs button

To be prompted when you modify the callsign, QSO begin, band, mode, or submode item of a logged QSO that has already been uploaded to eQSL, enable the Prompt on change to logged QSO already uploaded to eQSL.cc and/or LoTW option.

If a QSO has been confirmed via eQSL.cc, you can display an image of the QSL by clicking the Display button in the eQSL.cc sub-panel on the Online QSL panel on the Main window's Log QSOs tab. If the Retain eQSL images option is enabled, then DXKeeper will save downloaded images in its eQSL Images  folder; when you click the Display button, DXKeeper will check for an already-downloaded image and display it if present, rather than download the image from eQSL.cc. Depressing the CTRL key while clicking the Display button directs DXKeeper to download a new image, replacing the already-downloaded image if one exists.

Clicking the b>Download Images button will  enable Retain eQSL images, and download QSL images for all QSOs in the Log Page Display that have been confirmed via eQSL.cc and for which no QSL image is present in DXKeeper's eQSL Images  folder. Depressing the CTRL key while clicking Download Images will download QSL images for all QSOs in the Log Page Display that have been confirmed via eQSL.cc whether or not a QSL image is already present in DXKeeper's eQSL Images  folder. At the request of  eQSL.cc management, images will be downloaded at the rate of 4 per minute; if there are more than 5 QSOs in the Log Page Display, DXKeeper will display the estimated time required and ask you to confirm before proceeding to download images.

QSLing via LoTW: uploading QSLs from the QSL Queue, verifying uploads, and synchronizing confirmed QSLs

The functions described in this section are available on the Main window's QSL tab when you set the the QSL Via panel to LoTW.

When configured for use with LoTW and connected to the internet with TQSL version 2.0 or later installed, DXKeeper will on startup inform you if

Each QSO uploaded to LoTW must at minimum include a Callsign, Band, Mode, and Begin date and time; satellite QSOs must specify a Propagation mode of SAT, as well as a Satellite Name. The following information is uploaded:

LoTW accepts only QSOs with specified modes; before uploading QSOs with a data mode not yet accepted by LoTW, configure TQSL to map this mode to DATA.

There are three ways to upload QSOs to LoTW:

  1. Add QSOs to the QSL Queue, and then invoke the Upload to LoTW function.

  2. Right-click an entry in the Log Page Display, and select the Upload to LoTW command

  3. With the Upload each QSO logged via the Capture window to LoTW option enabled, log a QSO via the Capture window

Uploading QSOs to LoTW via the QSL Queue

Because QSOs submitted to LoTW QSOs must be digitally encrypted before transmission to the ARRL, it is more efficient wait until a batch of QSLs are needed before uploading them. Batches of outgoing QSLs can be automatically assembled in the QSL Queue. From there, they can be uploaded, and then used to update your log to indicate the operation's success. You can optionally enable automatic uploading of QSOs logged via the Capture window by checking the Upload each QSO logged via the Capture window to LoTW box. box. You can also upload a QSO to LoTW by right-clicking its entry in the Log Page Display and selecting the Upload to LoTW command.

To upload QSOs in the QSL Queue to LoTW

The Upload to LoTW function will not submit QSOs that would be rejected by LoTW or that are inconsistent with the selected LoTW station location; the QSL Queue entries of such QSOs will be disabled, and will remain in the QSL Queue at the completion of the Upload to LoTW operation:

If the selected LoTW station location specifies a station callsign of [NONE], the Upload to LoTW operation will not upload any of the entries in the QSL Queue; it will disable every entry in the QSL Queue.

The UTC date and time shown immediately below the Upload to LoTW button indicate when you last uploaded QSOs to LoTW; this information is stored in the current log.

At the completion of the Upload to LoTW operation, DXKeeper will display

DXKeeper will perform the following actions for each enabled entry in the QSL Queue that was successfully uploaded to LoTW: 

QSOs that were disabled or not successfully uploaded will remain in the QSL Queue after the Upload to LoTW operation. 

If you've configured DXKeeper to use TQSL version 1.14 or later, QSOs that have already been uploaded to LoTW and not subsequently changed (e.g. by correcting the band or by specifying a Gridsquare in your Station Location) will not be uploaded to LoTW, and will prevent any other QSOs in the QSL Queue from being uploaded. TQSL refers to such QSOs as duplicates, by which it means "QSOs already uploaded to LoTW".  If you have good reason to re-upload a QSO that's already been uploaded but not subsequently changed, enabled the Permit uploaded of QSOs already uploaded to LoTW option before initiating an upload.

Depressing the CTRL key while clicking the Upload to LoTW button will direct DXKeeper to invoke the Check LoTW Queue function after QSOs have been submitted to LoTW.

Uploading QSOs to LoTW by Right-clicking a Log Page Display entry

Right-clicking a QSO's entry in the Log Page Display and selecting the Upload to LoTW command from the pop-up menu immediately uploads that QSO to LoTW using the Station Location specified by the QSO's myQTH ID item; if the myQTH doesn't specify a Station Location, or if the QSO doesn't specify a myQTH ID item, then the QSO is uploaded using the LoTW station location and station callsign specified in the TQSL panel on the QSL Configuration window's LoTW tab.

The Upload to LoTW command will be disabled if the selected QSO begins with an exclamation point (!) and the Upload QSOs whose callsigns begin with ! box is unchecked.

Uploading QSOs to LoTW when Logging via the Capture window

With the Upload each QSO logged via the Capture window to LoTW option enabled, logging a QSO via the Capture window immediately uploads that QSO to LoTW using the Station Location specified by the QSO's myQTH ID item; if the myQTH doesn't specify a Station Location, or if the QSO doesn't specify a myQTH ID item, then the QSO is uploaded using the LoTW station location and station callsign specified in the TQSL panel on the QSL Configuration window's LoTW tab.

Synchronizing: Updating Logged QSOs to Reflect Their Acceptance and Confirmation by LoTW

LoTW places submitted QSOs in a Queue that is processed in "first-come, first-served" order, typically successfully within a few minutes unless a contest has recently been completed. The ARRL provides a web page that displays the approximate duration of the LoTW Queue as of the beginning of the current hour and each of the 11 previous hours. Clicking the Check LoTW Queue button will download this web page, extract the estimated queue duration for the current hour, and display it immediately beneath the Check LoTW Queue button for the remainder of the current hour; letting the mouse cursor hover over this estimated duration for a second or three will display an explanatory popup containing both the estimated duration and the time at which it was estimated. At the end of the current hour, the displayed duration estimate will be cleared. Depressing the CTRL key while clicking the Check LoTW Queue button will direct your default web browser to display the entire LoTW Queue Status web page.

After waiting an appropriate interval, verify that the uploaded QSLs were accepted by
connecting to the Internet and clicking the Sync LoTW QSOs button. This will direct LoTW to download all newly-accepted QSOs, where newly-accepted is with respect to the last time you invoked Sync LoTW QSOs;  this date and time is stored in the current log and shown beneath the Sync LoTW QSOs button. Logged QSOs whose LoTW sent is set to U will have that status update to Y, reflecting acceptance by LoTW. The UTC date and time that the last uploaded QSO was accepted  will appear under the Sync LoTW QSOs button; this information is stored in the current log. 

QSOs not accepted by LoTW will remain in the log with their  LoTW sent set to U; you can filter the Log Page Display to show such QSOs by clicking the LoTW button in the Main window's Filter panel. 

If you find such QSOs, check your LoTW account to determine whether they've simply not yet been processed, or been processed and generated errors. After correcting any erroneous QSOs

You can modify the date and time shown beneath the Sync LoTW QSOs button double-clicking it; you'll be prompted to specify a new date and time. The next invocation of Sync LoTW QSOs will then direct LoTW to download all QSOs newly-accepted after the date and time you specified.

If you depress the CTRL key while invoking the Sync LoTW QSOs operation, DXKeeper will direct LoTW to download all accepted QSOs, and the update logged QSOs to reflect their acceptance as described above. If you depress the ALT key while invoking the Sync LoTW QSOs operation, DXKeeper will set the Select item of each accepted QSO to 'Y'. This can be used to identify any QSOs in your log that are not shown as accepted by LoTW. The ALT and CTRL keys can be simultaneously depressed while invoking the Sync LoTW QSOs to check for acceptance of all QSOs.

LoTW marks an uploaded QSO as confirmed if your QSO partner also uploads his or her QSO information to LoTW, and

If more than one copy of a QSO reported by LoTW in response to the Sync LoTW QSOs operation is present in your log, each duplicate QSO's Select item will be set to Y.

To synchronize your log with LoTW  by downloading confirmations (QSLs) and matching them with logged QSOs, click the Sync LoTW QSLs button on the Main window's QSL tab.

The Sync LoTW QSLs function remembers the date and time at which the last QSL reported was uploaded to LoTW;  this date and time is stored in the current log and shown beneath the Sync LoTW QSLs button. When activated, Sync LoTW QSLs directs LoTW to supply only newly-arrived QSLs, thereby minimizing the amount of information to be downloaded and inspected. You can modify this date and time by double-clicking it; you'll be prompted to specify a new date and time, which will default to the date and time before the most recent invocation of the Sync LoTW QSLs function after starting DXKeeper. Alternatively, you can force all LoTW confirmations to be downloaded and inspected by depressing the CTRL key while clicking the Sync LoTW QSLs button.

A logged QSO will be marked as "confirmed via LoTW" if it matches a QSL downloaded from LoTW:

All QSLs reported by LoTW specify a DXCC entity; QSLs downloaded from LoTW may include additional information provided by the QSLing station:

Each logged QSO that matches a QSL downloaded from LoTW will be updated to reflect its confirmation:

Right-clicking a QSO in the Log Page Display and selecting the Update from LoTW menu item performs the Sync LoTW QSLs operation on the selected QSO; this provides a quick way to update a QSO's LoTW cfm item after your QSO partner has re-uploaded the QSO with additional or corrected mode, US State, grid square, national park, or CQ zone information.

Clicking the Update from LoTW button on the Main window's QSL tab performs the Sync LoTW QSLs operation on every QSO in the Log Page Display. This operation should only be invoked after re-uploading QSOs that LoTW may not consider "new", and thus would not be updated by the Sync LoTW QSOs or Sync LoTW QSLs operation -- for example, uploading QSOs with the Permit uploaded of QSOs already uploaded to LoTW option enabled. Update from LoTW should not be used when the Log Page Display contains more than 100 QSOs; instead, depress the CTRL key and invoke Sync LoTW QSLs, as this will complete more rapidly.

If the Sync LoTW QSLs or Update from LoTW function encounter a QSO with one or more items that don't match the information reported by LoTW, that QSO's Select item will be set to 'Y'.

Any errors encountered while inspecting the downloaded QSLs will be displayed in a results report. QSLs that match no QSO in the current log are reported as errors if the Report unmatched QSLs as errors box is checked; this setting defaults to unchecked, and is maintained independently for each log. 

If the Subdivisions box is checked, any LoTW confirmation with a station in the US, Hawaii, or Alaska that does not specify a valid US state will be reported. 

If band or Sat boxes are checked in the VUCC Panel, any LoTW confirmation with a station on a band sought for VUCC (or with a propagation mode set to Satellite if the Sat box is checked) will be reported under any of these conditions:

Each LoTW QSL is compared with its matching logged QSO. Information reported by LoTW that is not present in the logged QSO will be automatically added unless it is inconsistent with the callsign; for example, a logged QSO missing a Iota tag will be updated with the Iota tag contained in its matching QSL, but a QSO with AA6YQ missing a CQ zone will not updated with a CQ zone of 6. The comparison process compensates for syntactic differences; eu1 and EU-001 are considered identical, for example. If the a logged 4-character gridsquare matches the first 4 characters of the matching QSL's 6-character gridsquare, then the logged QSO will be updated with the 6-character gridsquare. When information reported by LoTW is inconsistent with the information contained in the QSO's matching QSL, however, the conflict is resolved as specified in the Handling of LoTW detail inconsistencies setting, which provides four choices

If either the LoTW QSL or the logged QSO specifies more than one grid square, the Sync LoTW QSLs will as described above report logged grids that are not specified in the QSL, and grids specified in the QSL that are not logged in the QSO, but will not modify the logged grids with LoTW QSL data regardless of the Handling of LoTW detail inconsistencies setting.

If you submit a DXCC application using LoTW, the QSOs confirmed via LoTW to which DXCC credit is newly granted will not be reported the next time that you invoke the Sync LoTW QSLs function unless a newly-confirmed QSO has already been granted DXCC award credit.. The Update from LoTW function will update your logged QSOs to reflect the granting of DXCC credit by setting their LoTW rcvd items to V. If a confirmed QSO to which DXCC award credit has been granted is reported by the Sync LoTW QSLs function, that QSO's LoTW rcvd item will be set to V

When the Sync LoTW QSLs or Update from LoTW function completes, DXKeeper displays a report showing

If the resolution of inconsistencies between LoTW QSL data and logged data resulted in changes to logged data that impact Realtime Award Tracking and SpotCollector is running, DXKeeper will offer to direct SpotCollector to recompute (update the Realtime Award Tracking information for each Spot Database Entry).

After logged QSOs have been updated, the Sync LoTW QSLs function filters the Log Page Display to show only QSOs confirmed via  LoTW , and sorts it in ascending or descending order of LoTW date rcvd. The Filter and Sort panel's captions will indicate how the Log Page Display is being filtered and sorted respectively. Depressing the CTRL key while clicking the Filter panel's X button both resets the Log Page Display filter and sorts the Log Page Display in ascending or descending order of each QSO's Begin time.

If you modify the callsign, QSO begin, band, mode, submode or station callsign item of a logged QSO that has already been uploaded to LoTW, the Sync LoTW QSLs function will be unable to locate the QSO in your log to update it; to correct this situation,

  1.  right-click the Log Page Display entry for the QSO, and select Upload to LoTW from the popup menu

  2. wait a few minutes for LoTW to process the uploaded QSO

  3. right-click the Log Page Display entry for the QSO, and select Update to LoTW from the popup menu

To be prompted when you modify the callsign, QSO begin, band, mode, submode or station callsign item of a logged QSO that has already been uploaded to LoTW, enable the Prompt on change to logged QSO already uploaded to eQSL.cc and/or LoTW option.

The Sync LoTW QSOs and Sync LoTW QSLs functions remember the acceptance and confirmation dates and times of the most-recently processed QSO and QSL respectively; these times are shown beneath their buttons. When activated, these functions direct  LoTW to supply only newly-arrived QSOs or QSLs, thereby minimizing the amount of information to be downloaded and inspected. You can, however, force all QSOs or QSLs to be downloaded and inspected by depressing the CTRL key while clicking the buttons that activate these functions.

If DXKeeper is unable to download uploaded QSOs or QSLs, verify that the ARRL's LoTW web site is operational; also verify that ARRL personnel have not changed your username and/or password.

If all of your QSOs are logged with the same station callsigns from the same location in a single log file, then the above facilities are all that are required to successfully maintain synchronization between your log and LoTW; If you have logged QSOs with multiple station callsigns, from multiple QTHs, and/or in multiple log files, then the following facilities can be used to accelerate processing. 

By default, LoTW will download all of your accounts QSOs or QSLs when you click Sync LoTW QSOs and Sync LoTW QSLs respectively. If your current log contains only QSOs made from a single station callsign, however, you can reduce both the download and inspection times by specifying that callsign in the Limit Sync operations to this callsign setting. This setting is maintained independently for each log; loading a new log will automatically restore the setting value you established when that log was loaded. When the setting contains no callsign, all QSOs and QSLs in your LoTW will be downloaded by Sync LoTW QSOs and Sync LoTW QSLs respectively. Here's an example:

  AA6YQ.mdb FJ-AA6YQ.mdb KP2-AA6YQ.mdb
Station callsigns contained in log's QSOs KC6IGZ, N6YBG, AA6YQ FJ/AA6YQ KP2/AA6YQ
Limit Sync operations to this station callsign   FJ/AA6YQ KP2/AA6YQ
Report unmatched QSLs as errors no yes yes

Enabling Report unmatched QSLs as errors is only practical when downloading is limited to a single station callsign -- either because the LoTW account contains only QSOs and QSLs made with that station callsign, or because Limit QSO and QSL downloads to this callsign is set to a specific callsign, as in the FJ-AA6YQ.mdb and KP2-AA6YQ.mdb logs in the example above.

Uncertain Station Callsigns

In circumstances where you are uncertain as to the station callsign used in one or more QSOs -- for example, AA6YQ vs. AA6YQ/1 -- one approach you can take is to 

QSOs submitted by your QSO partners will match one or the other.. By checking the Exclude station callsign when matching QSOs & QSLs to logged QSOs box, your QSOs will be properly confirmed when you run the Sync LoTW QSLs function.

Computer is not connected to the Internet

If your computer is not connected to the Internet but you have access to an Internet connection from another PC, check the PC has no internet connection box. When you click the Prep LoTW upload button, DXKeeper will invoke TQSL as described above to generate a signed (.tq8) file, and then display the name of this file so you can move it to an internet-connected PC and manually upload it to LoTW. After this upload is accomplished, click the Update Log button; DXKeeper will then perform the following for each enabled entry in the QSL Queue

With the PC has no internet connection box checked, invoking the Sync LoTW QSO, Sync LoTW QSL, or Update from LoTW functions will result in DXKeeper prompting you to manually query LoTW from an internet-connected PC and then move the file containing the query results to a specified file on your PC. When you click the OK button, DXKeeper will process the query results as if they had been directly downloaded from LoTW.

QSLing via Club Log

Before using DXLab's Club Log automation for the first time, specify your email address, callsign, and Club Log password on the QSL Configuration window's Club Log tab. The functions described in this section are available on the Main window's QSL tab when you set the QSL Via panel to Club Log.

Uploading a Batch of QSOs to Club Log

Clicking the Club Log operations panel's  Upload to Club Log button will upload all logged QSOs whose Station_Callsign items matche the specified Club Log Callsign and that have never before been uploaded to Club Log, and whose uploads are not "prohibited" by their Club Log Sent items being set to N.

QSOs with callsigns that begin with an exclamation point (!) are not uploaded to Club Log unless the Upload QSOs whose callsigns begin with ! box is checked - in which case the ! is removed from the callsign before it is sent to Club Log.

Club Log accepts QSOs on these bands.

If more than 5000 QSOs will be uploaded, DXKeeper automatically segments the action into files of 5000 QSOs; as Club Log limits the number of queued files to 10, a maximum of 50,000 QSOs can be submitted via the Upload button. Checking the Slow net box segments the action into groups of 250 QSOs, ensuring delivery when uploading via a slow internet connection; with this option enabled, a maximum of 2500 QSOs can be submitted via the Upload button. To submit larger numbers of QSOs to Club Log, use the Export ADIF for Club Log function to generate an ADIF file, and then upload that file to Club Log.

Uploading a QSO to Club Log by Right-clicking a Log Page Display Entry

Right-clicking a QSO's entry in the Log Page Display and selecting the Upload to Club Log: C command from the pop-up menu immediately uploads that QSO to Club Log using the station callsign C.

The Upload to Club Log command will be disabled if the selected QSO begins with an exclamation point (!) and the Upload QSOs whose callsigns begin with ! box is unchecked.

Uploading QSOs to Club Log as they are Logged

You can configure DXKeeper to automatically upload each QSO to Club Log when it is initially logged via the Capture window or via the Main window's Log QSOs tab.

Items Uploaded to Club Log

The following items are included with each QSO uploaded to Club Log.

Deleting a QSO from Club Log

Right-clicking a QSO's entry in the Log Page Display and selecting the Delete from Club Log command immediately directs Club Log to remove that QSO from your account.

Synchronizing: Updating Logged QSOs to Reflect their Confirmation via Club Log

Clicking the Club Log operations panel's Sync Club Log QSLs button will direct Club Log to report all confirmations created on or after the date shown beneath the Sync Club Log QSLs button. DXKeeper will direct Club Log to report all such confirmed QSOs. Each reported QSO's Club Log Rcvd item will be set to Y, and the date shown beneath the Sync Club Log QSLs button will be updated to the current date.

Club Log confirms QSOs on these bands.

Requesting a Confirmation via Club Log

If your QSO partner has configured Club Log to accept confirmation requests, you can log in to your Club Log account and request confirmation of an uploaded QSO that matches what your QSO partner uploaded.

Using the Main window's Log QSOs tab to modify any item of a QSO whose Club Log status is set to Y will change the QSO's Club Log status to M.

Processing Inbound OQRS Requests from Club Log

If you receive many requests for confirmations, accepting OQRS requests will reduce the amount of incoming postal mail containing QSL cards, self-addressed envelopes, and small bills for postage. This Inbound OQRS service makes it easy to populate DXKeeper's QSL Queue with OQRS requests for confirmation via QSL cards/labels, eQSL,cc, and/or LoTW. Your PayPal account will be credited with funds for postage and return envelopes, and with donations.

Clicking the Club Log operations panel's Inbound OQRS button directs Club Log to report all new confirmation requests received since the date-and-time that the Inbound OQRS button was last clicked, which is shown beneath the Inbound OQRS button. Each confirmation request received will be matched with a logged QSO, using the +/- 15 minutes matching rule employed by Club Log. For each logged QSO that matches an incoming confirmation request,

  1. if the Inbound OQRS sub-panel's Set 'QSL Sent' to 'R' box is checked and the logged QSO's QSL Sent item is not set to N or I, or QSL Sent is set to Y but QSL Sent Via is not set to B or D,

    • the QSL Sent item is set to R

    • the QSL Sent Via item to B (for bureau) or D (for direct) as indicated in the confirmation request

  2. if the Inbound OQRS sub-panel's Set 'eQSL QSL Sent' to 'R' box is checked and the logged QSO's eQSL QSL Sent item is not set to N, I, U, or Y, the eQSL QSL Sent item is set to R

  3. if the Inbound OQRS sub-panel's Set 'LoTW QSL Sent' to 'R' box is checked and the logged QSO's LoTW QSL Sent item is not set to N, I, U, or Y, the LoTW QSL Sent item is set to R

  4. the address item  is set to the postal address specified in the confirmation request (note: addresses specified in UTF-8 Unicode will be ignored)

  5. the email item is set to the email address specified in the confirmation request

  6. any payment or donation information specified in the confirmation request is appended to the contents of the comment item

After each logged QSO matching a confirmation has been updated, a report listing confirmation requests that contained errors or did not match a logged QSO will be displayed, and the date-and-time shown beneath the Inbound OQRS button will be updated; this updated date-and-time is stored in the current log file.

With the QSL Sent, eQSL QSL Sent, and LoTW QSL Sent items of each matched QSO set as specified by the Inbound OQRS sub-panel checkboxes, confirmations requests can be fulfilled by

  1. setting the QSL Via panel to Cards, Labels, ADIF file, tab-delimited file, eQSL.cc, or LoTW

  2. invoking the Add Requested function to populate the QSL Queue

  3. printing outgoing QSL cards or labels and their envelopes or address labels, uploading confirmations to eQSL.cc, or confirmations to LoTW

Inbound OQRS Variations


QSLing via QRZ

Before using DXLab's QRZ automation for the first time,

  1. obtain a QRZ XML subscription; this is required to enable interoperation with DXKeeper via QRZ's programmatic interface

  2. if you don't have a QRZ logbook for your current primary station callsign, click My Logbook in the dropdown menu that appears when you click on your callsign in the upper-right corner of your QRZ web page, and then click the Settings button in the upper-right corner of your QRZ Logbook web page; in the Settings window that appears,

    • in the Logbook Info section,

      • set the Start Date to be as early as the earliest QSO in your log

      • set the End Date to be an appropriately distant date in the future

    • click the QRZ Logbook API section's Show button to reveal your Logbook API Key

  3. in the QRZ Logbook Selection panel on DXKeeper's QSL Configuration window's QRZ tab

    • click the New button

    • in the New QRZ Logbook Station Callsign and API Key window that appears, specify your Station Callsign and Logbook API Key, and then click the OK button

If you make (or made) QSOs with more than one station callsign, repeat steps 2 and 3 above for each station callsign.

The functions described in this section are available on the Main window's QSL tab when you set the the QSL Via panel to QRZ.

Uploading QSOs to QRZ

When a QSO is uploaded to QRZ,

Uploading a Batch of QSOs to QRZ

Clicking the QRZ operations panel's Upload to QRZ button will upload all logged QSOs whose Station_Callsign items match the selected QRZ Logbook and that have never before been uploaded to QRZ, and whose uploads are not "prohibited" by their QRZ Sent items being set to N.

QSOs with callsigns that begin with an exclamation point (!) are not uploaded to QRZ unless the Upload QSOs whose callsigns begin with ! box is checked - in which case the ! is removed from the callsign before it is sent to QRZ.

Uploading a QSO to QRZ by Right-clicking a Log Page Display Entry

Right-clicking a QSO's entry in the Log Page Display and selecting the Upload to QRZ: C command from the popup menu immediately uploads that QSO to QRZ using the station callsign C.

The Upload to QRZ command will be disabled if the selected QSO begins with an exclamation point (!) and the Upload QSOs whose callsigns begin with ! box is unchecked.

Uploading QSOs to QRZ as they are Logged

You can configure DXKeeper to automatically upload each QSO to QRZ when it is initially logged via the Capture window or via the Main window's Log QSOs tab.

Items Uploaded to QRZ

The following items are included with each QSO uploaded to QRZ.

Deleting a QSO from QRZ

Right-clicking a QSO's entry in the Log Page Display and selecting the Delete from QRZ command immediately directs QRZ to remove that QSO from your account.

Synchronizing: Updating Logged QSOs to Reflect their Confirmation via QRZ

Clicking the QRZ operations panel's Sync QRZ QSLs button will direct QRZ to report all confirmations created on or after the date shown beneath the Sync QRZ QSLs button. DXKeeper will direct QRZ to report the logid all such confirmed QSOs. Each reported QSO's QRZ rcvd item will be set to Y,  and its QRZ rcvd date item and the date shown beneath the Sync QRZ QSLs button will be updated to the current date.

If you have already established and populated a QRZ Logbook - for example, by exporting an ADIF file from your log in DXKeeper and then importing that file into your QRZ Logbook - you must first upload your logged QSOs from DXKeeper to your QRZ Logbook before you can update logged QSOs to reflect their confirmation via QRZ using the Sync QRZ QSLs function described above. Doing so will not create duplicate QSOs - or have any other adverse impact - on your QRZ logbook, but it will require you to direct your QRZ Logbook to re-import your LoTW confirmations.

 

 QSL Substitution Commands

Any substitution command found in a QSL Information textbox will be replaced as described in the table below before printing that textbox's content on a generated QSL card. This allows you to incorporate information about your operating location, equipment, and conditions that can vary from QSO to QSO.

Any substitution command found in a QSL msg will be replaced as described in the table below before the message is

This allows you to personalize the QSL msg with information about you and your QSO partner.

Command

Replacement

<ant> your antenna (associated with the QTH)
<band> the QSO's band
<bandant> the antenna for the current band (associated with the QTH)
<buro> if the QSO's QSL_VIA is set to 'B' (bureau), [x buro] where x is the destination entity's DXCC prefix
<callsign> the callsign of the station specified in the QSO
<city>

the QTH's city

<contestid> the contest identifier
<country>

the QTH's country

<county>

the QTH's Secondary Administrative Subdivision (Sec sub)

<countyexplicit> if the QSO specifies a county, the QTH's Secondary Administrative Subdivision (Sec sub) followed by the word County; otherwise, nothing
<cq>

the QTH's CQ zone

<currentutcdate> the current UTC date formatted as specified in the QSL Date Format panel
<destination> the QSL manager's callsign if one is specified, otherwise the callsign of the station specified in the QSO
<distance> if the QSO's specifies a distance item, the replacement is the word "DX: " followed by the distance in miles or kilometers followed by either "mi" or "km"
<dx> if the QSO's specifies a distance item, the replacement is the distance in miles or kilometers followed by either "mi" or "km"
<dxccentity> the station's DXCC entity
<email> your email address (associated with the QTH)
<grid>

if the QTH's grid square is specified, then the replacement is the word "grid:" followed by the specified grid square; otherwise, the replacement is empty

<iota>

if the QTH's Iota designator is specified, then the replacement is the specified Iota designator; otherwise, the replacement is empty

<itu>

the QTH's ITU zone

<latitude>

the QTH's latitude in degrees and minutes

<latitudewsecs> the QTH's latitude in degrees, minutes, and seconds
<longitude>

the QTH's longitude in degrees and minutes

<longitudewsecs> the QTH's longitude in degrees, minutes, and seconds
<meteor shower> meteor shower name
<mode> the QSO's mode
<mycall> station callsign used during the QSO
<myqthid> the myQTH identifier recorded with the QSO
<name> the station's operator's name
<opcall> callsign of the station operator
<opname> your name (associated with the QTH)
<ownercall> callsign of the station owner
<postalcode>

the QTH's postal code

<prisub> the station's primary administrative subdivision
<propmode> if the QSO specifies a propagation mode, then the replacement is the word "prop: " followed by the propagation mode; otherwise, the replacement is empty
<qsobegin> the time at which the QSO began, formatted as specified in the QSL Date Format panel
<qsoend> the time at which the QSO ended, formatted as specified in the QSL Date Format panel
<qth> the station's QTH (up to 30 characters)
<rig> your station equipment (associated with the QTH)
<rstrcvd> the signal report you received from your QSO partner
<rxband> if the QSO specifies a satellite, then the replacement is the phrase "rx band: " followed by the receive band; otherwise, the replacement is empty
<rxfreq> if the QSO specifies a satellite, then the replacement is the phrase "rx freq: " followed by the receive frequency; otherwise, the replacement is empty
<rxpower> the station's transmitter power
<satconfirm> if the QSO specifies a satellite, then the replacement is the phrase "via Satellite (" followed by the satellite name followed by ")"; otherwise, the replacement is empty
<satmode> if the QSO specifies a satellite, then the replacement is the phrase "sat mode: " followed by the satellite mode; otherwise, the replacement is empty
<satname> if the QSO specifies a satellite, then the replacement is the word "sat: " followed by the satellite name; otherwise, the replacement is empty
<secsub> the station's secondary administrative subdivision
<SFI_A_K> if the QSO specifies a solar flux, then the replacement is the phrase "SFI: sfi, A: a, K: k"  where sfi, a, and k are the solar flux, a-index, and k-index logged with the QSO
<sig> your special interest group name (associated with the QTH)
<signinfo> your special interest group information (associated with the QTH)
<srx> the receive serial number or exchange logged with the QSO
<srx_info> the QSO's receive exchange info
<state>

the QTH's primary administrative subdivision (Pri sub)

<streetaddress>

the QTH's street address

<stationgrid> the station's grid square
<stationiota> the station's IOTA designator
<stx> the transmit serial number or exchange logged with the QSO
<stx_info> the QSO's transmit exchange info
<submode> the QSO's submode
<txpower> your transmitter's power
<userdefined_0> the QSO's user-defined item #0
<userdefined_1> the QSO's user-defined item #1
<userdefined_2> the QSO's user-defined item #2
<userdefined_3> the QSO's user-defined item #3
<userdefined_4> the QSO's user-defined item #4
<userdefined_5> the QSO's user-defined item #5
<userdefined_6> the QSO's user-defined item #6
<userdefined_7> the QSO's user-defined item #7
<via>

if the QSO specifies a QSL manager, then the replacement is the word "via" followed by the QSL manager's callsign; otherwise, the replacement is empty

The substitution command <via> lets you include contents of the QSO's Via item on the QSL card. if the QSO's Via item is specified, then the replacement is the word "via:" followed by the contents of the Via item; otherwise, the replacement is empty. The <propmode> and <satname> fields work in a similar fashion. The <satmode>, <rxfreq>, and <rxband> commands only produce replacements if the QSO specifies a satellite name.